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About the role
Our client is a US-based construction company (Arizona) looking for an experienced Accounts Receivable / Accounting Specialist to join their accounting team. This is not an invoicing-only role. You will own the full A/R cycle, from billing through collection and payment application, plus general accounting support as needed.

They need someone who knows at any moment which customers owe money, how long balances have been outstanding, what follow-up has happened, what is blocking payment, and what needs to happen next.

What you'll do: Accounts Receivable

• Manage the full A/R cycle, from customer billing through collections and payment application
• Prepare and issue accurate, timely customer invoices in QuickBooks Online
• Review contracts, proposals, change orders, and job documentation to confirm billing accuracy
• Handle progress billings, final billings, customer deposits, and other project-related receivables
• Maintain and review the A/R Aging Report, and follow up proactively on outstanding balances
• Communicate with customers about invoices, payment status, past-due balances, and account questions
• Own collection efforts instead of waiting for accounts to become a problem
• Research and resolve billing discrepancies, short payments, credits, and account issues
• Receive and apply customer payments to the correct invoices and accounts
• Reconcile customer accounts and investigate unapplied or misapplied payments
• Prepare and send customer statements
• Document collection activity and customer communications
• Coordinate with Project Managers, Project Coordinators, and Sales to resolve billing issues and gather what is needed for invoicing
• Support lien waivers and releases, preliminary notices, and other billing documentation
• Flag accounts that need escalation, and keep management updated on aging, collection status, and cash receipts

What you'll do: General Accounting

• Record and reconcile income and other transactions in QuickBooks Online