Bookkeeping | Inventory Management | Vendor Coordination | Operations Support
Position Type: Full-Time, Remote Working Hours: U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring an Admin Assistant to support the financial and operational backbone of a growing, service-driven business.
This is not a traditional administrative role.
You’ll play a key role in maintaining accurate financial records, supporting bookkeeping and payroll, managing inventory, coordinating vendors, and keeping day-to-day operations organized and running smoothly.
You’ll work across:
Bookkeeping
Inventory management
Vendor coordination
Payroll support
Financial documentation
Operational reporting
If you’re detail-oriented, organized, and enjoy creating structure through systems and processes, this role is built for you.
What You’ll Own
Bookkeeping & Financial Operations
Maintain accurate bookkeeping records and daily financial transactions.
Process invoices, expenses, reconciliations, and transaction tracking.
Support payroll processing and payment calculations.
Prepare financial and tax documentation.
Maintain audit-ready digital financial records.
Assist in improving accounting workflows and operational efficiency.
Support month-end bookkeeping activities and reporting.
Inventory Management
Monitor inventory levels and stock movement.
Coordinate purchasing and inventory replenishment.
Maintain accurate inventory tracking systems.
Identify shortages, overstock, or inventory discrepancies.
Generate inventory reports and cost summaries.
Recommend improvements that increase inventory accuracy and efficiency.
Strong communicator with vendors and internal stakeholders.
Passionate about improving systems and operational efficiency.
What a Typical Day Looks Like
Review and reconcile financial transactions.
Process invoices and bookkeeping activities.
Support payroll and maintain financial documentation.
Monitor inventory and coordinate restocking.
Communicate with vendors regarding orders and payments.
Update reports, spreadsheets, and operational trackers.
Organize documentation and support leadership with daily operations.
In short: You ensure financial records, inventory systems, vendor relationships, and operational processes remain accurate, organized, and running efficiently every day.
Key Metrics for Success (KPIs)
Accurate and timely bookkeeping and payroll support.
Inventory accuracy and product availability.
Vendor payment accuracy and relationship management.
Compliance with financial documentation and reporting.
Organized and reliable operational records.
Timely completion of administrative and financial tasks.
Continuous improvement of operational processes.
Why This Role Stands Out
Blend of finance, operations, and administrative ownership.
Direct impact on the company’s operational efficiency.
Opportunity to improve systems and processes.
Fully remote environment with long-term growth potential.
Exposure to multiple areas of business operations.
Clear career progression into:
Operations Coordinator
Office Manager
Accounting Coordinator
Operations Manager
Interview Process
Application Review
Spark Hire Intro Video (3–5 minutes)
Recruiter Interview
Practical Assessment (Bookkeeping or Inventory Management Scenario)
Final Client Interview
Offer & Background Verification
What Happens After You Apply
Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. This short, self-recorded video is the final step that completes your application and can be recorded whenever it’s convenient for you.
Instead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This helps hiring managers evaluate your communication style early, making future interviews more meaningful and reducing unnecessary interview rounds.
Don’t overthink it—you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed.
Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.
Apply Now
If you’re an organized operations professional with strong bookkeeping skills, a passion for accuracy, and experience managing inventory and vendor relationships, we’d love to hear from you. Apply today and help build the operational foundation that keeps a growing business running smoothly.