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AI Automations Specialist - Freelance, Remote at Magic | All Remote Jobs

Magic

AI Automations Specialist - Freelance, Remote

Philippines · remote · USD 7-7 hourly

Role overview

About the Client

Our client is a busy personal and professional advisor based in Phoenix, Arizona, seeking dedicated remote support to manage the operational and administrative backbone of their business. They value proactive, self-directed team members who can anticipate needs and represent them professionally in both business and personal matters. This is an opportunity to become a true right hand to an entrepreneur who is actively investing in building out a high-performing support team.

Why does this role exist?

This role exists because our client needs a strategic partner — not just a task-taker — to take full ownership of their administrative, communication, and travel operations so they can focus on higher-value work. The client is looking to close a specific gap: someone who combines polished, confident communication (including running sales and customer calls) with genuine, hands-on fluency in AI tools and automation, plus specialized expertise in travel hacking and concierge-level trip planning. Ultimately, this hire should reduce the client's day-to-day operational load while proactively finding smarter, faster ways to get things done using AI.

The Impact you’ll make

Communication Client-Facing Support

Handle inbound and outbound customer/sales calls with confidence and professionalism
Represent the client persuasively and accurately in calls and written communication
Manage day-to-day correspondence, ensuring nothing falls through the cracks

Executive Administrative Support

Manage email and calendar via Google Workspace, prioritizing and organizing proactively
Take ownership of recurring admin tasks without needing step-by-step direction
Anticipate the client's needs and act ahead of requests

Research, Prospecting Growth Support

Conduct business and company research to support decision-making
Build and maintain prospect/lead lists
Run email campaigns through Mixmax and support pipeline tracking (HubSpot a plus)
Manage and grow social media presence across LinkedIn, X/Twitter, and Instagram

AI Automation Workflow Optimization

Apply on source siteListed via Himalayas

Required:

Proven experience building or using AI agents/workflows with tools such as ChatGPT, Claude, Codex, Grok, or similar
Knowledge in travel concierge planning (points, rewards, complex
Executive/administrative support background, including Google Workspace email and calendar management

Your superpowers are...

Technical Skills
Hands-on AI agent/workflow building (not just casual chatbot use)
Google Workspace mastery (Gmail, Calendar, Docs, Sheets)
Email marketing/campaign tools (Mixmax); HubSpot familiarity a plus
Social media management across LinkedIn, X/Twitter, and Instagram
Comfort with phone-based customer/sales software
Soft Skills Traits
Confident, persuasive, and engaging communicator
Highly proactive — takes ownership and anticipates needs rather than waiting for instructions
Sharp researcher, comfortable digging into companies and prospects
Detail-oriented and highly organized
Adaptable and resourceful, especially when troubleshooting travel or scheduling changes

WFH Set-Up:

Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
Internet speed of at least 40MBPS
Headset with an extended mic that has noise cancellation and a webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home

You should apply if...

You genuinely enjoy experimenting with and building AI tools, and you can show real examples of agents or workflows you've built — not just tools you've "used"
You're the type of person who solves problems before being asked, not someone who waits for a checklist
You love the challenge of finding the smartest, most cost-effective way to book a flight or maximize a points balance
You're a confident communicator who can pick up the phone and represent someone else's business professionally
You thrive with autonomy and take real ownership of your work rather than needing constant direction

What to expect...
Work Setup:
Remote position
Must have a reliable internet connection and a quiet workspace
Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
20 hours per week
Monday to Friday 9:00am - 1:00pm MST
Compensation:
$7 per hour
No benefits package included

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AI Automations Specialist - Freelance, Remote

Role overview

The Impact you’ll make

Skills, Knowledge and Expertise

Benefits