Alongside production you would be the point of contact for a roster of our sponsors, administering their deliverables and making sure their experience on site earns a renewal. Producing the event and serving the client are the same job here, done by the same person, which is what makes both halves work.

This is a remote position, and also includes regular travel to other cities for in-person events.

Responsibilities:

Event Production

• Run the full production process for assigned conferences from the 180-day milestone through post-event wrap-up, and lead the milestone production meetings along the way
• Create detailed run-of-show schedules and venue layouts, and manage room capacity against the final slate of content and expected attendance
• Manage A/V teams on visual and audio production needs, walking the order line by line as content changes
• Review and manage rental orders and vendor requirements, and hire and coordinate temporary event staff
• Own vendor contracts across venue, catering, A/V, rentals, video, and photography, including deadlines and certificates of insurance
• Manage catering selections and final guarantees, and compare final numbers against projections
• Build and maintain the event budget from signed contracts and estimates, and track costs against it as scope changes
• Place badge, program, and signage orders against their drop-dead dates, and coordinate shipping and staff travel
• Produce our virtual events on platforms such as Zoom — setting up templates, managing schedules, and ensuring staffing of key roles

Client Success

• Act as point of contact for a roster of sponsors on their event logistics, escalating as needed
• Administer all sponsor deliverables — advance materials, shipping of display items, presentation media
• Assign sponsor table locations, and confirm sponsor and speaker registrations against the production plan
• Conduct post-event feedback calls, and contribute to renewal rate and customer satisfaction scores

Requirements

• This position requires a 4-year college/university degree at minimum
• Candidates should have a strong academic background and a minimum of 3 years of full-time, professional post-graduation experience
• Direct experience producing complex events — corporate or marketing events, executive gatherings, conferences, trade shows, festivals, or arts events — where you were accountable for the event coming off
• Experience as a named point of contact for external clients, sponsors, or partners
• Experience working in-house at a corporation at some point in your career, in any function. Our sponsors are corporate leaders, and the people who serve them best here have worked inside that environment themselves.
• Experience carrying many concurrent events against fixed deadlines, and owning event budgets and vendor contracts
• Comfort with project management software such as ClickUp, Asana, or Monday as a daily working tool
• Outstanding organizational and time management skills, and excellent verbal and written communications skills
• Willingness to travel regularly for events

Benefits

• This is a full-time salaried position. Starting salary is $75,000 CAD per year with opportunities for regular advancement and raises.

• This position is remote, but please be available to meet with stakeholders based in or near the greater Toronto area if requested.

Originally posted on Himalayas