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Executive Assistant (Estimation & Marketing Support)

Philippines · remote · Salary not listed

Role overview

We are seeking a highly capable and dependable Executive Assistant to provide strategic, administrative, and operational support to company leadership. This role requires exceptional organizational skills, strong business acumen, and the ability to anticipate needs before they arise. The ideal candidate has experience supporting construction or home service businesses, understands estimating workflows, and possesses a background in social media management or marketing. This individual will play a key role in keeping executive operations organized while assisting with project estimates, client communications, and marketing initiatives.

Requirements

Key Responsibilities:

Executive & Administrative Support

Coordinate and maintain complex executive schedules, ensuring efficient time management and prioritization of commitments.
Arrange internal and external meetings, including scheduling, logistics, agenda preparation, and follow-up tracking.
Serve as the primary point of contact for executive communications, managing correspondence and ensuring timely responses.
Screen, organize, and prioritize incoming emails, messages, and requests to maximize executive productivity.
Prepare reports, presentations, proposals, and business documents for meetings and decision-making.
Track action items, deadlines, and deliverables to ensure projects remain on schedule.
Manage executive travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
Organize digital files, contracts, client documents, and confidential records.
Develop and improve administrative processes to increase operational efficiency.
Handle special projects and ad hoc assignments while maintaining quality and meeting deadlines.

Estimation & Project Support

Assist with preparing and reviewing project estimates, bids, and proposals.
Coordinate with estimators, project managers, subcontractors, and vendors to gather pricing and project information.
Request and track supplier and subcontractor quotations.
Maintain estimating databases, pricing sheets, bid documents, and project files.
Review project plans, specifications, and documentation to ensure estimates are complete and organized.
Monitor bid deadlines and ensure all required documentation is submitted on time.
Assist with preparing contracts, change orders, and project-related documentation.
Track project progress and maintain communication between the executive team and field operations

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Executive Assistant (Estimation & Marketing Support)

Role overview

Requirements

Key Responsibilities:

Executive & Administrative Support

Estimation & Project Support

Marketing & Social Media Support

Business Operations

Qualifications & Skills:

Benefits