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C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH

About the Client:

Our client operates two premier art galleries catering to high-net-worth (HNW) clients, specializing in high-end original artwork. With a dedicated in-person team of four across both locations, the founder spends much of her time in the field conducting bespoke in-home art consultations. As the business expands, the gallery requires a proactive Executive Assistant to serve as the operational "glue"—connecting the owner, physical galleries, field operations, and private clientele to ensure nothing falls through the cracks.

About the Role:

This full-time Executive Assistant position is a strategic, high-ownership role designed to act as the primary right hand to the owner. You will bridge the gap between high-level vision and daily execution, taking total ownership of team task distribution, client sales pipelines, delivery logistics, and operational systems.

Rather than simply managing a calendar, you will build and maintain the operational framework (task management software, CRM, SOPs) that keeps both gallery locations and staff running seamlessly. Your ultimate goal is to remove the owner as the operational bottleneck, keeping her informed via real-time dashboards and daily check-ins while allowing her to focus on high-value client relationships and growth.

Key Responsibilities

• Daily Briefings & Team Accountability: Conduct daily briefings (morning alignment and evening check-ins) with on-site staff. Receive tasks from the owner, distribute them to the gallery team, prioritize execution, and jump in to complete critical tasks directly if gallery staff are tied up with in-person clients.
• Systems & Task Management Setup: Establish and manage a centralized task-management system (Slack, Asana, or integrated AI platforms) to replace email clutter, tracking every active item to completion.