About the Role

We are a fast-growing consumer beverage brand seeking a highly organized, execution-driven Executive Assistant to support our Founder/CEO and coordinate key programs across the company. This role requires high execution capacity — the ability to move quickly and accurately across multiple priorities, maintain a keen eye for detail, communicate fluidly across a team, and follow tasks through to completion.

The role combines executive support with ownership of the administrative systems behind our Brand Ambassador and UGC Creator programs.

Work Structure & Requirements

• Location: Remote / Virtual
• Schedule: TBC
• Time Zone: within EST business hours
• Compensation: 7 USD

Key Responsibilities

1. Executive Support

• Manage Founder calendar, scheduling, meeting coordination, and follow-ups
• Support inbox organization, prioritization, and routine communication
• Coordinate travel, itineraries, appointments, and select personal scheduling
• Conduct research and organize information for Founder review
• Track open items, deadlines, and commitments through to completion
• Manage scheduling and reservations for the content room
• Build familiarity with Founder priorities and communication style, progressing toward greater autonomy over time

2. Brand Ambassador & UGC Creator Programs

• Own the coordination and administration of in-store Brand Ambassador and UGC Creator programs
• Creatively recruit and proactively source candidates in priority markets
• Screen applicants and manage candidate communication, onboarding, and paperwork
• Coordinate ambassador availability, in-store activation schedules, calendar invitations, confirmations, substitutions, and training
• Maintain accurate rosters, schedules, market coverage, and program documentation
• Track required submissions and follow up on outstanding deliverables
• Coordinate payment documentation and recurring participant communication
• Maintain and report against established program KPIs
• Identify recruiting, coverage, participation, and performance gaps and take action to keep programs growing consistently
• Maintain repeatable systems and SOPs that allow both programs to scale