Light Financial Administration

• Assist with occasional vendor and subcontractor payments.
• Enter project-related invoice information into the appropriate tracking system.
• Maintain accurate records of project-related financial information.
• Coordinate with the existing bookkeeping process when needed.

This is not a full bookkeeping role. A separate bookkeeper handles transaction logging and QuickBooks bookkeeping.

Requirements

Qualifications

• Previous experience as a Virtual Assistant, Administrative Assistant, Project Coordinator, or similar support role.
• Highly organized with strong attention to detail.
• Strong written English and professional communication skills.
• Comfortable managing files, folders, spreadsheets, calendars, and project documentation.
• Proactive with follow-ups and able to keep tasks from falling through the cracks.
• Comfortable working independently and taking ownership of recurring responsibilities.
• Able to organize loosely structured information and create clear systems around it.
• Comfortable with basic financial and invoice-related data entry.
• Resourceful and able to solve routine problems without requiring constant direction.
• Comfortable learning new software and processes.
• Willing to suggest improvements when you identify a better or more efficient way of doing something.

Tools

Experience with the following is helpful:

• Google Drive / Google Workspace
• QuickBooks
• AI tools such as Claude or similar platforms
• Project or job management software

Direct experience with every platform is not required. Training will be provided to the right candidate.

What Success Looks Like

During your first few weeks, you will focus on learning the business, understanding existing workflows, and becoming familiar with current systems.

As you become comfortable in the role, the expectation is that you will gradually take ownership of recurring administrative work and require less day-to-day direction. The long-term goal is to have someone who can work independently, stay ahead of routine tasks, and help improve the organization of the business.

Ideal Candidate

You may be a strong fit if you are the type of person who sees an unorganized folder, incomplete tracker, unanswered inquiry, or outstanding follow-up and naturally thinks:

“I’ll take care of that.”

We’re looking for someone dependable, organized, thoughtful, and comfortable growing into greater responsibility over time.

Benefits

• Opportunities for growth and advancement

Originally posted on Himalayas