• Reconcile healthcare, retirement, and employee benefit deductions.
• Ensure payroll deductions align with employee elections and company policies.
• Support payroll onboarding for new hires, terminations, and employee changes.
• Respond to employee inquiries regarding payroll, direct deposits, tax withholding, and pay statements.

Reporting & Process Improvement

• Generate payroll reports, headcount reports, and payroll summaries for leadership.
• Support internal and external audits by providing payroll documentation and reconciliations.
• Analyze payroll variances and identify discrepancies or trends.
• Improve payroll workflows through automation, process improvements, and standardized SOPs.

Required Experience & Skills

• 2+ years of experience in payroll processing or payroll accounting.
• Hands-on experience with at least one payroll platform such as ADP, Gusto, Paychex, QuickBooks Payroll, or BambooHR.
• Strong knowledge of U.S. payroll regulations, payroll taxes, and compliance.
• Intermediate to advanced proficiency in Microsoft Excel or Google Sheets, including Pivot Tables, VLOOKUP/XLOOKUP, and reconciliations.
• Experience preparing payroll journal entries and account reconciliations.
• Excellent attention to detail and accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage deadlines and work independently in a remote environment.

Nice to Have

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience managing multi-state or international payroll.
• Experience integrating payroll with accounting or HRIS systems.
• Familiarity with NetSuite, QuickBooks, Xero, Workday, BambooHR, or Zenefits.
• Experience supporting payroll audits and compliance reviews.

What Success Looks Like

• Payroll processed accurately and on time every pay cycle.
• Less than 1% payroll error rate.
• Payroll tax filings completed before all deadlines.
• Payroll discrepancies resolved within two business days.
• Accurate payroll reconciliations and audit-ready documentation.
• Reliable payroll reporting that supports Finance and HR decision-making.

Interview Process

• Initial Recruiter Screening
• Video Interview with Pavago Recruiter
• Practical Assessment (Payroll Processing & Reconciliation Scenario)
• Client Interview
• Offer & Onboarding

What Happens After You Apply

Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. This short, self-recorded video is the final step that completes your application.

Instead of repeating yourself through multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This helps hiring managers evaluate your communication style early, making future interviews more meaningful while reducing unnecessary interview rounds.

Don’t overthink it—you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed. Please keep an eye on both your inbox and spam folder for your Spark Hire invitation.

Originally posted on Himalayas