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Magic

Program Operations Coordinator - Freelance, Remote

United States · remote · Salary not listed

Role overview

About the Client

An established U.S.-based tax relief and audit representation firm supports business owners facing complex IRS issues. They also deliver a growing executive education and member community focused on audit defense excellence and peer learning. The culture values trust, accuracy, confidentiality, and clear communication while providing high-touch virtual and in-person experiences.

Why does this role exist?

This role exists to operationalize and flawlessly execute an already-defined annual program calendar across a multi-program education and community ecosystem. The Founder sets the strategy and priorities; your mission is to translate those plans into on-time delivery, airtight logistics, and smooth member experiences without anything falling through the cracks. It is an execution-first role—not strategy, program design, partnerships, or general EA work—and is critical to maintaining consistency, quality, and scale across programs and events.

The Impact you’ll make

Program and Calendar Execution

Own and manage the annual educational calendar once set by leadership
Execute project plans, drive timelines, and keep cross-functional contributors on deadline
Proactively identify and resolve scheduling conflicts, dependencies, and risks

Faculty and Curriculum Logistics

Coordinate faculty/experts scheduling, prep, materials, and communications
Manage curriculum logistics and asset readiness (slides, handouts, pre-work, recordings)
Serve as the central point of contact for recruited speakers and expert network logistics

Event and Member Experience

Produce virtual and in-person experiences end-to-end (run-of-show, tech checks, on-site flow)
Manage event logistics and vendors (venues, A/V, platforms, catering, travel as needed)
Run member onboarding, engagement, and renewal workflows using established playbooks

Marketing and Reporting

Coordinate with marketing on launches and enrollment campaigns per calendar
Track and report program revenue, expenses, enrollment, attendance, engagement, and retention

Apply on source siteListed via Himalayas

Required:

2–5 years coordinating operations for established programs such as professional/executive education, associations/membership communities, certification/CPE, masterminds, or conference/live event series
Proven experience producing events and managing vendors
Hands-on project management using a PM platform (e.g., Asana/ClickUp/Trello) and SOP ownership
Demonstrated coordination with faculty/experts/speakers and cross-functional teams (e.g., marketing)

Your superpowers are...

Technical: project management tools; calendar and capacity planning; CRM/membership or LMS familiarity; spreadsheets/dashboards for tracking metrics; virtual event platforms (e.g., Zoom) and run-of-show production; documentation and SOP maintenance
Soft skills: detail-obsessed, operational rigor, proactive risk-spotting, clear and diplomatic communicator, vendor/stakeholder management, follow-through, time management under deadlines, calm under pressure

WFH Set-Up:

Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
Internet speed of at least 40MBPS
Headset with an extended mic that has noise cancellation and a webcam
Back-up computer and internet connection
Quiet, dedicated workspace at home

You should apply if...

You’re an operator who loves making a defined plan happen and being measured on execution quality and timeliness
You thrive in member/community and education environments and enjoy coordinating many moving parts
You want to refine systems and use playbooks rather than set strategy from scratch
You’re comfortable tracking/reporting KPIs and expenses (while not responsible for setting budgets or KPIs)
You communicate early and often, flag issues to leadership, and take ownership from start to finish
You are not seeking a strategy, partnerships, sourcing, or general EA role—this is an execution-first logistics role

What to expect...
Work Setup:
Remote position
Must have a reliable internet connection and a quiet workspace
Required to provide own computer with Intel Core i5 or something similar or higher operating system
Working Hours:
40 hours per week
Monday–Friday, U.S. Business Hours
Compensation:
$7 per hour
No benefits package included

Benefits

Program Operations Coordinator - Freelance, Remote at Magic | All Remote Jobs

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Program Operations Coordinator - Freelance, Remote

Role overview

The Impact you’ll make

Skills, Knowledge and Expertise

Benefits