Pavago

Project Coordinator

Mexico · remote · Salary not listed

Role overview

Project Coordinator (Remote | Project Management, Operations, Client Coordination)

Position Type: Full-Time, Remote
Working Hours: Flexible (Aligned with U.S. client collaboration)

About the Role

We’re hiring a Project Coordinator to keep projects organized, on track, and moving forward across multiple client initiatives.

This is a high-execution role focused on:

Tracking timelines
Coordinating teams
Managing communication
Ensuring deliverables are completed on time

You’ll act as the operational backbone of projects, ensuring nothing slips through the cracks.

What You’ll Own

Project Coordination & Execution

Track project timelines, deliverables, and dependencies
Ensure tasks are completed on time across teams
Maintain clear visibility into project status
Support smooth execution from start to finish

Stakeholder Communication

Act as the central communication hub between:

Clients
Internal teams
Project managers

Provide regular updates and ensure alignment
Follow up consistently to keep projects moving

Project Tracking & Documentation

Maintain project plans, timelines, and trackers
Document:

Meeting notes
Status updates
Action items

Use tools like:

Asana
Trello
Monday.com

Meetings & Coordination

Schedule and coordinate project meetings
Prepare agendas and ensure clarity on objectives
Track follow-ups and action items after meetings

Apply on source siteListed via Himalayas

Risk & Issue Management

Identify delays, risks, or blockers early
Flag issues proactively to project managers
Help coordinate solutions across teams

Resource & Budget Support

Assist with resource allocation across projects
Track project expenses vs. budget
Support project managers with planning and reporting

Reporting & Visibility

Prepare project status reports for stakeholders
Provide clear updates on:

Progress
Risks
Deliverables

Support presentations and reporting materials

What Makes You a Strong Fit

You are highly organized and detail-oriented
You follow up until things are completed
You can manage multiple projects without losing clarity
You communicate clearly and proactively
You anticipate problems before they escalate

Required Experience & Skills

2+ years in:

Project coordination
Project management support
Operations roles

Experience with project tools like:

Asana
Trello
Monday.com

Strong proficiency in:

Google Workspace or Microsoft Office

Experience with:

Project documentation
Reporting and tracking

Excellent communication and coordination skills

Nice to Have

Exposure to project management methodologies (Agile, Scrum, Waterfall)
Experience working with remote or distributed teams
Background supporting client-facing projects
Experience managing multiple stakeholders simultaneously

What a Typical Day Looks Like

Review project trackers and update timelines
Follow up with team members on pending tasks
Coordinate meetings and document key outcomes
Identify risks and escalate when needed
Update stakeholders on progress
Support reporting and project documentation

In short:
You ensure projects move forward smoothly, deadlines are met, and teams stay aligned.

Key Metrics (KPIs)

On-time completion of project deliverables
Accuracy of project tracking and documentation
Timeliness of follow-ups and updates
Reduction in missed deadlines or execution gaps
Stakeholder satisfaction and communication quality

Why This Role Stands Out

High ownership across multiple projects
Exposure to cross-functional teams and client work
Clear path into Project Manager roles
Opportunity to build strong operational systems
Remote flexibility with structured workflows

Interview Process

Initial Screening Call
Recruiter Interview
Client Interview
Offer & Onboarding

Apply Now

If you:

Are organized and execution-focused
Enjoy coordinating teams and timelines
Thrive in fast-paced environments

This role is a strong fit.

Originally posted on Himalayas

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