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Project Coordinator

South Africa · remote · Salary not listed

Role overview

Job Title: Project Coordinator

Location: South Africa

Job Type: Full-Time, Remote

Working Hours: US Hours (9am-5pm EST)

Salary: South African Rand (ZAR)

We are looking for a highly organised Project Coordinator who can keep multiple moving parts on track in a busy, fast-changing environment. You will manage permit follow-ups, scheduling, invoicing and workflow coordination while communicating regularly with building departments and customers.

This role is less about having a specific title or qualification and more about having a natural talent for coordination. You should be able to juggle priorities, pivot quickly, follow through consistently and maintain accuracy under pressure.

Key responsibilities

Follow up on permits and coordinate with relevant building departments.
Schedule and confirm customer appointments.
Manage invoicing and support accurate administrative processing.
Monitor workflows, track outstanding actions and keep projects moving forward.
Communicate confidently and professionally with customers and external departments by phone.
Reprioritise tasks as circumstances change and ensure urgent matters are handled promptly.
Double-check information and completed work before submitting it.
Use team communication channels effectively, including responding to tagged tasks and taking clear ownership of assigned actions.

Requirements

Excellent spoken English with clear, neutral and easy-to-understand phone communication.
Strong organisational skills and the ability to manage a high volume of competing priorities.
A proactive approach, with the confidence to follow up and keep tasks moving.
Excellent attention to detail and a habit of checking work carefully.
The ability to remain calm, constructive and professional in a direct, fast-paced environment.
Strong written communication skills.
Comfort learning new systems and processes. No specific software experience is required.

You do not need to have held the title of Project Coordinator. We welcome candidates with strong transferable experience, including:

Construction, permitting or a related operational environment.

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Project Coordinator

Role overview

Key responsibilities

Requirements

Thinking of applying? Here's the inside scoop.

Let us walk you through the next steps.

Step 1 – Complete Your Application

Step 2 – The First Look (One-Way Video Interview)

Why do we ask for a video?

Step 3 – Let's Actually Talk

Step 4 – The Fine Print, Made Fun

Step 5 – Matchmaking Time

Step 6 – Showtime

Step 7 – The Verdict