Pavago

Virtual Assistant

Panama · remote · Salary not listed

Role overview

Virtual Assistant – Executive Support, CRM & Operations

Full-Time | Remote | U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a highly organized and proactive Virtual Assistant to support executives and teams across administration, CRM management, scheduling, communication, and day-to-day operations.

This is an execution-focused role for someone who takes ownership, communicates professionally, and makes sure nothing falls through the cracks.

You’ll help keep calendars, inboxes, systems, documents, and operational workflows organized while supporting a fast-moving remote team.

What You’ll Do

Executive & Administrative Support

Manage calendars, meetings, and scheduling across time zones
Organize inboxes, flag priorities, and draft professional emails
Prepare meeting notes, documents, and presentations
Track action items, deadlines, and follow-ups

CRM & Data Management

Maintain accurate records in HubSpot, Salesforce, Zoho, or similar CRMs
Update spreadsheets using Google Sheets and Microsoft Excel
Keep client, lead, and operational data clean and organized
Manage files across Google Drive, Dropbox, or SharePoint

Operations & Project Support

Maintain task and project trackers in Asana, Trello, Notion, or Monday.com
Coordinate with clients, vendors, and internal stakeholders
Support invoicing, expense tracking, and light bookkeeping when needed
Follow up on outstanding tasks and ensure deadlines are met

Research & Communication

Conduct research on vendors, competitors, markets, and business needs
Turn findings into clear summaries or reports
Respond to routine client and vendor communication
Support ad hoc projects and operational requests

Apply on source siteListed via Himalayas

What We’re Looking For

1–2+ years of Virtual Assistant, Executive Assistant, administrative, or operations experience
Strong proficiency with Google Workspace and Microsoft Office
Experience managing calendars, inboxes, documents, and spreadsheets
Excellent written and verbal English communication
Strong organization, time management, and attention to detail
Ability to manage multiple priorities independently
Reliable internet and availability during U.S. business hours

Nice to Have

Experience with HubSpot, Salesforce, or Zoho
Familiarity with QuickBooks or Xero
Experience supporting founders, executives, startups, or remote teams
Experience managing multiple clients or executives
Familiarity with project management tools such as Asana, Trello, Notion, or Monday.com

What Success Looks Like

Tasks and follow-ups completed accurately and on time
No missed meetings or scheduling conflicts
Clean and up-to-date CRM and operational records
Fast, professional communication
Organized calendars, inboxes, documents, and workflows
Leadership can confidently rely on your follow-through

Why Join?

Fully remote opportunity
High ownership and autonomy
Exposure to multiple areas of business operations
Work directly with executives and growing companies
Career growth into Executive Assistant, Project Coordinator, or Operations Manager roles

Interview Process

Application Review
Spark Hire Intro Video
Pavago Recruiter Interview
Client Interview
Offer & Onboarding

What Happens After You Apply

Qualified candidates will receive a Spark Hire invitation to complete a short Intro Video. This helps us evaluate your communication skills, experience, and overall fit before moving to the interview stage.

Please check your inbox and spam/junk folder for the invitation.

Apply Now

If you’re organized, proactive, reliable, and strong at execution and follow-through, we’d love to hear from you.

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Originally posted on Himalayas

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